Notes

Slide Show

Outline

1	County Year-End Closing
2	General Overview
3	Clean up and correct current fiscal year data
4	A Problem Balance Sheet
5	Over Expenditure
6	A favorite report displaying potential budget problems
7	Where to get GL detail
8	Ensure all current year accounting activity has been processed
9	Purchasing - Fiscal Year End
10	Purchasing - Fiscal Year End
11	The PO Balancing Report
12	Cleaning up the PO File
13	Before Closing PO File Enter PO’s dated June Enter PO’s dated July Print checks dated June on June PO’s Print checks dated July on July PO’s
14	After PO file closed but before year end closing You may . . .
15	After PO file closed but before year end closing
16	After Year-End Closing Business as usual - all PO’s and all checks must be dated July 1 or later At this point you are about ready to actually begin the closing process. But before we do a few reminders.
17	Reminders . . . Make sure your modem &/or LGDPC remote support capability is working properly No one should be processing ANY work while you are closing June or Year End Make sure you have needed supplies, printer ribbons, 2-part paper, etc.
18	Reminders . . . 1. “Pre Year-End Backup” (daily) 2. “Mid Year-End Backup” (daily) 3. “Post Year-End Backup” (system) 4. Copy Files to Work Directory
19	Reminders . . . You may want to check your accounting date To do this go to . . . Accounting, File Handler, File Maint. System Maint. Accounting Parameter Maint And be sure the Accounting Date is June
20	Beginning the closing process Make “Pre Year-End Closing Backup” (daily) Close month of June – same as you would any other month
21	Month End Closing
22	Year-End Closing Process After closing June Make “Mid Year-End Closing Backup” (Daily) Print CAFR Reports (if needed) Copy Files to Work Directory – This option should have been done in past years but the system would let you bypass it. This year it is required.
23	Year-End Closing Process
24	Year-End Closing Process
25	Year-End Closing Process
26	Year-End Closing Process
27	Do Not Run ACF007 to skip step 4
28	Year-End Closing Process
29	Post Year-End Closing Process
30	Year-End Closing Process
31	This presentation prepared by Jack Pewitt 5/12/05