Frequently
Asked Questions
1099 Process in Purchasing Calendar Year End
Click on the question below to find the answer.
On the Scan Paid Invoices step, how do I know which amount selection to use?
Yes, you can run vendor checks for the new calendar year. The system uses check dates when processing for 1099s and only checks dated for the 1099 reporting year will be included.
Back to Top
Run the 1099 Vendor Report (Purchasing, Vendor, 1099 Vendors) and compare this to the W-9 forms you should have on file for your 1099 vendors. The 1099 Vendor report will show Vendor Name, 1099 Type, Social Security Number/Tax Number, 1099 Amount, and Calendar Year to Date Purchases for each vendor that is flagged as a 1099 vendor.
NOTE: It is recommended that you update your W-9s once each year.
Back to Top
Your printer needs to be set for 10 characters per inch and 6 lines per inch. Note: For Tally printers only, you will also need to set the page length to 75.
Click here if you need help changing your printer settings.
Back to Top
Yes, but you have to manually update the amounts for vendors that were not set up correctly.
Back to Top
The 1099 type on this screen is just their default type. You don't need more than one type keyed here.
You can also key in the type of money being paid to a vendor by invoice as these vendors are paid throughout the year on the first screen of adding an invoice.
Back to Top
Yes, you can flag the items on the second screen of the invoice to be included in the 1099 amount or not. There is a flag of 1-Yes or 2-No on each line item for 1099 amount flag. In the example below, line 1 is not a 1099 amount, but line 2 is a 1099 amount. You could have one invoice that has no 1099 amounts on it or one that is all 1099 or one like the example with both.
Back to Top
Yes, you can manually add them in the Payee Master File Maintenance screen during the 1099 process steps.
Back to Top
If you choose A. 1099 Amount, the system will only use invoice amounts that were flagged as 1099 throughout the tax year. Invoice line items that were not flagged as 1099 amounts will not be included and invoices for vendors not flagged as 1099 vendors at the beginning of the year will not be included.
If you choose B. Invoice Amount, the system will use the total invoice amount on all invoices that have been paid to a vendor regardless of the 1099 flag.
If you choose C. Check Amount, the system will use the total of all checks paid to a vendor regardless of the 1099 flag.